Finance Committee Report - October 2024

Area 41 Finance Committee Report Fourth Quarter 2024: We opened with 10 members present and began with the serenity prayer. We started with a review of the proposed 2025 budget. After a robust and insightful discussion we determined to make 3 changes to the proposed budget.

1. The five hotel nights included in our contract will be applied to the budget. For simplicity we zeroed out the hotel rooms for the Delegate, 2 for the alternate delegate, chair and treasurer
2. The alternate delegate will be funded for a 2 night hotel stay and mileage for the reunion.
3. To add additional transparency and clarity, unallocated funds remaining in the main account will be added as income in the first quarter of the 2025 fiscal year.

After a brief break, we returned to discuss agenda item 2024-01-06.003. The finance committee was asked to do an assessment of the financial impact of this item on Area 41 finances. The discussion showed the critical importance of committee participation as the review done as a committee was far more thorough and accurate than the initial assessment done by the treasurer alone. We are sending the item back to assembly for vote with the assessment that the item will add $4,108.72 to the area expenses based on mileage of 200 miles for all impacted committee chairs.

We spent the remainder of our session starting to look at the 2026 budgeting process using the workshop budget as an example of what clarification and updates will need to be discussed. As a committee, we will attempt to set a better cadence and adherence to a regular monthly committee meeting via zoom. We are tentatively set to next meet on November 12th at 7:30pm; but will have ongoing discussions via email to see if a better day and time can be arranged. If you would like to be included in the meetings or receive the meeting minutes, please let the treasurer know [Contact Finance Committee].